Executive Secretary to Directors - Dynatech International

Join Dynatech International as an Executive Secretary to Directors and play a pivotal role in ensuring seamless operations for our leadership team. Based in Kebon Jeruk, Jakarta Raya, this position offers a dynamic work environment where you'll handle a wide range of administrative tasks, coordinate meetings, and provide top-notch support to our directors. With a focus on efficiency and confidentiality, you'll be part of a team that drives the company's success.

At Dynatech International, we are a leading provider of innovative technology solutions, serving clients across various industries. Our mission is to deliver cutting-edge products and services that meet the evolving needs of our customers. As our Executive Secretary to Directors, you'll be at the heart of our operations, ensuring that our directors have the resources and support they need to make informed decisions and lead our team to new heights.

In this role, you'll be responsible for managing schedules, organizing travel arrangements, and maintaining the highest level of confidentiality. You'll also be expected to assist with the preparation of meeting materials, draft correspondence, and handle any other administrative tasks that may arise. With your strong organizational skills and attention to detail, you'll be instrumental in keeping our directors' workload manageable and our operations running smoothly.

📋 Tanggung Jawab Pekerjaan

• Manage the schedules and calendars of directors, ensuring all appointments and meetings are efficiently organized.
• Coordinate and arrange travel itineraries, including bookings, accommodations, and transportation for directors.
• Prepare and distribute meeting agendas, minutes, and materials in a timely manner.
• Draft and edit correspondence, reports, and other official documents with precision and professionalism.
• Handle confidential information with the utmost discretion and maintain strict confidentiality protocols.
• Assist with the preparation and organization of board meetings, including the distribution of materials and follow-up actions.
• Provide administrative support to directors, including the management of their inboxes, phone calls, and other communication channels.
• Maintain and update files and records related to the directors' activities, ensuring they are organized and easily accessible.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 5 years of experience in executive secretarial or administrative roles, preferably in a corporate or professional services environment.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to interact professionally with directors, executives, and other stakeholders.
• High level of confidentiality and discretion, with the ability to handle sensitive information with care.
• Fluency in both English and Indonesian languages is a plus.
• Ability to work independently and as part of a team, with a proactive and solution-oriented approach.

🛠️ Keahlian

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